The 7 Best Calendly Alternatives
- Simplybook.me – Most flexibility
- Setmore – Payment processing included on free plan
- Book Like A Boss – Unique features
- Trafft – Generous free plan
- Acuity Scheduling – Professional-looking booking platform for any website
- Wix Bookings – For Wix users
- Monday.com – Internal scheduling and project management tool
Taking appointments and scheduling is an integral part of many small and large businesses.
In the past, you’d call up and enquire about available times, perhaps someone would answer, perhaps you’d have to try again later. Once you got the appointment, you’d make a note on the calendar on your wall or in your diary, which was always going walkabouts.
Now, I don’t know about you, but I’ve often had to move around my appointments due to unforeseeable circumstances. This always involved another phone call or an email, which you feared they might not see.
My diary was a mess. I even missed a couple of appointments because I forgot I’d made them.
Now, everyone is booking through their smartphones.
Everything from hairdresser’s appointments to meeting rooms to life coaching sessions are being booked through the use of appointment scheduling software, and Calendly’s a name that keeps coming up.
Calendly first came to market in 2013 in Atlanta and has since become a popular scheduling app worldwide, boasting 20 million active users across more than 230 countries
It caters to everyone from freelancers and institutions to 86% of Fortune 500 companies, but is it all it’s cracked up to be, and are there any better Calendly alternatives?
Try them out here: Setmore, SimplyBook.me
Let’s take a look at all the pros and cons of using Calendly over other popular booking apps.
What Calendly Does Well
Unlimited appointments
Some booking apps set a limit on how many appointments you can take per month. Not Calendly. This is a great advantage as you can simply get on with taking appointments without worrying about reaching your limit, even if you’re on the free plan. Hopefully, your only worry will be if you’ll have enough slots for all your clients!
Ease of use
In general, booking apps are fairly easy to use, though you can still run into UX issues due to a bad design decision. Calendly has a well designed interface, which makes setting up your schedule and booking in appointments a breeze.
Workflow templates
These templates help you to automate your workflow, for example, if someone books an appointment with you, you can set it up so that it sends them a confirmation email, a reminder on the day and then a feedback survey request post meeting (though bear in mind that this feature is only available to Pro plan users). There are a number of free survey tools you can use if you’d rather not pay for this feature.
Integrations
As well as integrating with all popular calendars, including Outlook, Office 365, iCloud and Google, Calendly has a whole host of native integrations, which range from website builders to CRM tools.
B2B features
The biggest improvement Calendly has made over the years is the continued expansion of its sales-focused features for B2B teams. My favourites are routing forms, which help qualify and direct leads to the right salesperson, and round-robin scheduling (which automatically distributes meetings evenly across your sales team).
Collective scheduling is also really useful. Prospects can book multiple people to attend at the same time, rather than booking separate meetings. This is pretty handy in situations like sales demos with a sales rep and solutions engineer, onboarding sessions, and stakeholder meetings.
Calendly’s Biggest Drawbacks
Paying per user is costly for big teams
With Calendly, you’re charged $12/user per month ($10 if you get the annual plan). If your company has many users, you’ll be looking at increased costs with this app. Other scheduling apps charge a set price for multiple users, which would make more sense for businesses with really large teams.
SetMore’s paid plan costs $25/month for up to 20 users, which works out at $1.25/user.
Squarespace Scheduling’s Growing plan is also better value for money – $23/month gives you 6 calendars for multiple users/contributors.
You can’t take payments on the free plan
Though you can take payments via Stripe or PayPal, this feature is not available unless you pay for it. BothSetMore, SimplyBook.me offer decent free plans that allow you to take online payments.
No desktopsoftware available
Though most will find the web and mobile app sufficient, some might prefer to have their booking system on their desktop. If this is your preference then you might like to take a look at SetMore.
Lacking customization options within the dashboard
Some might find Calendly to limit them when it comes to organizing internal scheduling such as social media and content management. A better tool for this is Monday.com.
So, as you can see, there are a few interesting alternatives to Calendly out there. Let me introduce you to what I consider to be the best scheduling software.
Calendly Alternatives Side-by-Side Comparison
| Calendly | SimplyBook.me | Setmore | Book Like A Boss | Trafft | Acuity Scheduling | Wix Bookings | TimeSync | Monday.com | |
|---|---|---|---|---|---|---|---|---|---|
| Calendar syncing | Outlook Office 365 iCloud Google Exchange | Google Outlook | Outlook Office 365 iCloud Google | Google Office 365 | Google Outlook | Outlook Office 365 iCloud Google | Google Calendar Outlook | Only on higher-tier plan | |
| Payment processing | Stripe (paid plan) PayPal (paid plan) | Over 40, including PayPal Square Stripe | Stripe (paid plan) PayPal (paid plan) Square (paid plan) | Square (free) Stripe (paid plan) | Stripe PayPal Authorize.net | Stripe PayPal Square | Wix Payments PayPal Stripe More available | PayPal Stripe | No |
| Pricing | Free Paid plans from$10/mo | Free Paid plans from $11.90/mo | Solopreneur plan from $9/mo | Free Premium from $12/mo | Free Paid from $12/month | From $14/month | From $23/month (including a website) | $59 (One-time payment) | Free Paid from $30/month |
| Try for free | Sign up | Sign up | Sign up | Sign up | Sign up | Add Wix Bookings | Sign up | Sign up |
A Detailed Look at The Best Calendly Alternatives
1. SimplyBook.me
Founded in 2008, SimplyBook.me is a few years older than Calendly. It also has a nice range of features and design options, which is why I think it makes a great Calendly alternative.
Where SimplyBook.me beats Calendly:
SimplyBook.me is unique in that it offers a range of really good-looking, responsive website templates. This is great for those who are looking for both a booking app and a simple landing page in one. I have to say that for very little effort, you can get a very professional-looking site, albeit a basic one.
The membership feature is also quite unique. This allows you to offer both discounts and treats to your members, for example, lower recurring payments. Having the ability to offer these types of incentives can only help boost sales and retain clients.
Offering over 40 payment processors (including PayPal, Square, and Stripe), Simplybook.me definitely beats Calendly’s two (PayPal and Stripe). It also beats Calendly when it comes to languages, offering a total of 10 core languages, 30+ translated languages, and a Google Translate feature.
SimplyBook.me offers dozens of features, making it one of the most feature-rich calendar app we tested. It includes a website builder, customer management options, social media integrations, and much more.
Where Calendly wins:
Calendly does offer more in the way of calendar integrations, as SimplyBook.me only has native integrations for tasks like adding widgets to your website, video conferencing, and accounting. To increase its functionality, you’ll have to rely on Zapier.
Another upside is that Calendly doesn’t have any cap on booked meetings. SimplyBook.Me, on the other hand, has, depending on the plan you choose: 50 (free plan), 100 (Basic), and 500 (Standard) cap.
Recommended for:
The simple website builder will come in handy for solopreneurs and small businesses looking for an uncomplicated solution. The free plan is also quite generous—it even comes with a custom feature. Having a host of payment processors to choose from will appeal to those wishing to offer more options to their clients.
2. Setmore
We awarded Setmore our Best Scheduling App badge for 2023!
Setmore is my top choice when it comes to choosing a scheduling app, mostly because it’s just so easy to use and it offers a really generous free plan. However, it has since moved away from a phone and email scheduling tool. Now, it’s full-blown self-service online booking platform, much better-suited for service-based businesses (think: salons and fitness studios).
It’ll only take you a few minutes to get set-up, even those who have little technical knowledge will find it very simple. In fact, its set-up wizard means that it’s impossible to miss a step.
Where Setmore beats Calendly:
Aside from being a very easy-to-use tool, Setmore has some unique features that Calendly lacks. The fact that you can download Setmore onto your desktop might be pretty appealing to some as it means you can use it offline.
Price is a big reason why I like Setmore so much. The free plan comes with 4 user accounts, or for $12/user/month, you’ll be able to sync your calendars two-way and send SMS reminders. (If you pay annually, the price drops to around $5/user/month.) Considering that Calendly charges $12/month per user, Setmore is a much more economical option.
In fact, Setmore’s free plan is pretty generous all round, offering 200 appointments, a branded booking page and a branded mobile app, automated emails, and payment processing via Square.
Where Calendly wins:
Calendly does offer a slightlybroader range of calendars. It has more features more fitting for large B2B teams. Features like round-robin scheduling, for example, help distribute meetings across team members.
Recommended for:
I’d recommend Setmore to anyone looking for a generous free plan, or to those who would benefit from the desktop software. It’s an especially good fit for B2C appointment-based businesses (ex: salons, beauty professionals, healthcare providers, and fitness studios), as well as other service businesses that rely on customers booking appointments online.
2. Book Like A Boss
Next up on the list of the best Calendly alternatives is Book Like A Boss. This online scheduling app has a lot to offer solopreneurs and teams of all sizes. What’s more, it’s an all-around booking platform, combining a scheduling tool, customizable web page, and a payment processesor.
Where Book Like A Boss beats Calendly:
Priority support is offered 365 days a year across all plans. SMS reminders, text pages, payment processing, and group bookings are already included on the lowest-tier plan.
I appreciate that you can be in complete control of your calendar availability with ease—no need for a coder. You can also add testimonials and videos to your booking pages. Calendly doesn’t offer either of these options, and not many of the other tools we’ve tested, for that matter.
BLAB starts at $10/month for one user (freelancer plan), and offers a14-day free trial.
Where Calendly wins:
Book Like A Boss is slightly more expensive on the Company plan, charging $35/month for 3 users. If you choose an annual plan, you get two months free. BLAB also doesn’t offer a freemium plan.
Book Like A Boss’s team scheduling capabilities are much more basic than Calendly’s. When you factor this in alongside its pricing, it’s less suitable for larger teams or businesses with more complex scheduling needs.
Lastly, Calendly has far more integrations than Book Like A Boss, which only offers 16. It also caters to a wider international audience, with support for eight languages compared to BLAB’s five.
Recommended for:
Solopreneurs looking for an easy to use, affordable yet powerful booking tool.
> Try Book Like A Boss for free
4. Trafft
Trafft markets itself as a “comprehensive solution for organizing your entire business.”
And it makes sense. Not only does it help you accept online booking, but it’s also a good scheduling tool for teams. It even has a CRM feature that allows you to create customer lists and save customer data.
So on paper, it all sounds pretty good. But how easy is the software to use, and is it better than Calendly?
Where Trafft beats Calendly:
Trafft’s entry-level plan includes 3 users for $7/month, while Calendly charges $12 for just 1 user. There’s also a free forever plan, suitable for one user.
You can take payments online via Stripe, PayPal, and Authorize.net on the free version, and also set up automatic email and SMS notifications.
The booking website is simple but effective; it’s easily customizable, and you can embed it on your existing site, if you have one. Plus, you can generate unlimited booking pages.
Where Calendly wins:
Calendly’s list of native integrations is much longer and more varied than Trafft’s. Its intuitive interface and reliable customer support are also major advantages.
Recommended for:
As it states on its website, this scheduling app is a good choice for service-based businesses, including healthcare and professional services. It offers a good amount of functionality for small-to-medium-sized businesses and is a great alternative to Calendly for those with many users.
5. Acuity Scheduling
You might be surprised to learn that you don’t actually need a Squarespace website to use Acuity (previously Squarespace Scheduling).
Acuity Scheduling lets customers book both one-on-one appointments (e.g. coaching sessions, personal training) and group classes (e.g. yoga, seminars). “Schedulers” can be embedded on your site or shared as a link, and payments for bookings can be accepted via Stripe, Square or PayPal. You can also sync with all the main calendar apps (Google, iCloud, Outlook, etc). Plus, there are direct integrations with tools such as ClassPass, Zoom, Mailchimp and Zapier.
Where Squarespace Scheduling beats Calendly:
If you’re already using Squarespace, Acuity Scheduling is a no-brainer. It’s built into your main dashboard and allows you to switch between editing your site and accessing your appointments seamlessly.
Then, there’s also the pricing. While the Starter plan only allows for 1 calendar and is slightly more expensive than Calendly’s Team plan ($20/month), the Standard plan allows for up to 6 calendars and is just $34/month. This is useful if you need calendars for multiple employees (which you can add as contributors), or locations. The Premium plan, at $61/month, gives you even more – up to 36 calendars, plus API access.
Acuity Scheduling is designed to be a more customer-facing booking tool, and we feel it does a better job of helping you sell your services. The higher-tier plans let you offer gift certificates, memberships, and subscriptions. You can also sell add-on services, e.g., an optional blow-dry when a customer books a haircut.
Where Calendly wins:
For internal/team meetings, Calendly comes out on top – features like the Round Robin and Collective event types, which allow you to automatically schedule meetings with multiple team members, are not available in Squarespace Scheduling.
Also, Squarespace Scheduling doesn’t offer any type of free plan, so if you’re not looking to collect any payments, then Calendly is the better, slightly more affordable option.
Recommended for:
Anyone who has a website and needs a professional-looking booking tool to take appointments – especially if it’s hosted on Squarespace.
> Try Acuity Scheduling for free
6. Wix Bookings
If you have a Wix site, Wix Bookings, an app from the Wix marketplace, is a great scheduling solution. With this tool, you can take one-to-one or group bookings and accept payments directly on your site. It also lets you sync it with your Google Calendar, Apple Calendar, or Microsoft Calendar in two ways, which means it automatically blocks your availability when you or your team already have appointments saved on your calendar/s.
Where Wix beats Calendly:
This is a great app for existing Wix users as it means that everything is managed from your Wix site or the Wix mobile app (iOS and Android) as there’s no need to rely on multiple services.
You can also enable several staff accounts to manage the bookings and sell membership subscriptions online.
Where Calendly wins:
Unfortunately, the Bookings app can only be used on Wix websites, and by those on one of its Business Premium Plans.
A couple of other disadvantages is that the booking feature can only be added to one page and multilingual setup isn’t possible.
Those who need to add variations to the durations of their sessions will find this isn’t possible. Instead, you’ll have to duplicate your services.
Recommended for:
Wix site owners who are looking for an easy-to-use app that can take online payments and integrate with Google Calendar.
7. Monday.com
Monday.com, a productivity tool, first officially came onto the market in 2014, after it was launched in Tel Aviv. A few years later the mobile app was launched, which led them to be named one of the top 15 fastest growing companies of 2018. In 2026, the platform has over 250,000 users around the world.
It’s not exactly an apples to apples comparison, but I thought it interesting to include Monday as this handles internal scheduling matters better than Calendly.
Where Monday beats Calendly:
Monday.com’s offering is much broader than Calendly’s due to its wide range of features. For example, you can have various ‘workspaces’ and multiple dashboards within these. This can be a great way to separate projects or manage the tasks of different teams.
Monday has tons of templates, meaning that you can use it for so much more than simply scheduling. Because it’s an all-round productivity tool, you’ll find templates such as blog planning, social media scheduling, sprint planning (for developers), and much more.
It’s also available in 15 languages, which is much more than Calendly’s 5. Their AI-powered translation supports up to 50 languages, however. Lastly, their forever free plan is available for up to 2 users.
Where Calendly wins:
With Monday.com, you have to purchase a minimum of 3 users. Each seat costs $9, which means its cheapest paid plan comes out at close to $30/month. This is pricier than Calendly’s.
Due to Monday’s extensive options, you might be slightly overwhelmed at first. If you’d rather a more simplified tool then Calendly beats Monday in terms of ease of use.
Though Monday has plenty of use cases, it isn’t really for booking appointments with clients. For example, if you’re a hair salon looking for booking software, you’d be better off with Setmore or Simplybook.me.
Recommended for:
This is a great project management tool with plenty of features. If you’re looking for a tool that can help you keep on top of everything from sales and marketing to customer service and product development then Monday.com is worth checking out.
Calendly Alternatives: What’s the Verdict?
We’ve seen that there are some excellent Calendly alternatives out there, but which one is right for you? Well, that totally depends on what your needs are.
The scheduling tools we’ve looked at are unique in their own way, and there will be scenarios where one would make more sense to use than another. Let’s take a look:
I need a booking app that can take payments online
Best Calendly alternative: Setmore, Acuity Scheduling, Wix Bookings, Simplybook.me, Trafft
I need a simple website to take bookings on
Best Calendly alternative: Simplybook.me, Wix, Acuity Scheduling, Trafft, Book Like A Boss
I need a tool to help with project management
Best Calendly alternative: Monday.com
I need an affordable solution for a large team
Best Calendly alternative: Setmore, Trafft
I need a booking app with multilingual options
Best Calendly alternative: Acuity Scheduling, Simplybook.me, Trafft, Book Like A Boss
If you have any questions about the tools or would like to share your experience using them, leave me a comment below!